Constitution of The Gambian Association (Hong Kong)

Article I: Name and Purpose

Section 1: Name

The name of this association shall be "The Gambian Association" (hereafter referred to as "the Association").

Section 2: Purpose

The purpose of the Association is to:

• Promote the welfare and integration of Gambian migrants in Hong Kong.
• Foster community spirit and cultural exchange among members.
• Provide support services, including legal, social, and educational assistance.
• Advocate for the rights and interests of Gambian migrants.

Article II: Membership

Section 1: Eligibility

Membership shall be open to all Gambians residing in Hong Kong, as well as individuals who support the objectives of the Association with approval from the Executive committee.

Section 2: Membership Types

• Active Members: Individuals who participate in activities and contribute to the Association.
• Honorary Members: Individuals who have provided significant support to the Association, as determined by the Executive Committee.

Section 3: Admission

New members may join by submitting a membership application and paying any applicable dues set by the Executive Committee, a membership card is then issued upon approval.

Section 4: Rights and Responsibilities

Members have the right to:

• Vote in elections.
• Participate in all Association activities.
• Access resources and support.

Members have the responsibility to:

• Abide by the constitution.
• Attend meetings and participate in activities.
• Pay membership dues as required.

Article III: Governance

Section 1: Executive Committee

The Association shall be governed by an Executive Committee consisting of:

• President
• Vice President
• Secretary
• Treasurer
• Public Relations Officer
• Auditor
• Additional members as deemed necessary

Section 2: Roles and Responsibilities

• President: Presides over meetings, represents the Association, and oversees the execution of its activities.
• Vice President: Assists the President and assumes their duties in their absence.
• Secretary: Maintains records of meetings, manages correspondence, and keeps membership lists.
• Treasurer: Manages the Association’s finances, maintains financial records, and provides financial reports.
• Public Relations Officer: Manages public image, communications, and outreach efforts.
• Auditor: Oversees financial practices and conducts annual audits.

Section 3: Elections

Executive Committee members shall be elected annually by a majority vote of active members.

Section 4: Meetings

The Executive Committee shall meet at least once a month. General meetings for all members shall be held quarterly.

Article IV: Finances

Section 1: Dues

Membership dues shall be determined by the Executive Committee and must be paid monthly.

Section 2: Financial Management

The Treasurer shall manage the Association’s finances and provide financial reports.

Section 3: Audits

The Auditor shall conduct an independent audit of the Association’s finances annually.

Article V: Amendments

Section 1: Proposal

Amendments to this constitution may be proposed by any active member of the Association.

Section 2: Approval

Proposed amendments must be approved by a two-thirds majority of votes cast at a general meeting.

Article VI: Dissolution

Section 1: Procedure

The Association may be dissolved by a two-thirds majority vote of active members present at a general meeting.

Section 2: Assets

In the event of dissolution, any remaining assets shall be donated to a charitable organization supporting migrant rights.

Article VII: Adoption

This constitution shall be adopted upon approval by a two-thirds majority of the founding members present at the inaugural meeting of the Association.